What you need to know
You are able to request an advance of pay if required.
It is important that you have read and understood JSP 754 Tri-Service Regulations for Pay before proceeding.
The recovery of this advance is processed in a single transaction at the next monthly payroll run, appearing as a deduction for the full amount from pay on your next pay statement.
What you need to do
You need to obtain the approval of your Commanding Officer (or delegate) by completing form JPA E004. Once the form is approved it is retained by your Unit HR Admin and you can proceed to apply for the Emergency Payment to Bank (EPTB) on JPA. To do this:
- logon to JPA
- select JPA Expenses
- select Expenses Home
- click Create New Expense Claim
- the iExpense Help button is available throughout should you require assistance
- select GBP - Pound Sterling as the Reimbursement Currency from the List of Values (LOV)
- this field defaults to GBP – Pound Sterling
- select Emergency Payment to Bank from the Type of Claim drop down menu
- enter the Date the JPA Form E004 was authorised, along with the Authoriser’s Appointment/Position as the Authority for the claim. As an example, the authority on JPA should read; 10 Jan 23 – CO 2 YORKS
- if claiming against your Unit's Identoty Number (UIN) then click Next
- if claiming against another UIN:
- do you need to change your UIN?
- enter the new UIN in the Select your new UIN/ORG field and click on the Torch symbol to search for your Unit/UIN
- select Y/N to Do you have the authority of the Budget Holder? question
- click Next
The Cash and Other Expenses screen will appear
- click the Details icon
- select Emergency Payment to Bank (EPTB) from the Expense Type LOV Enter the date the JPA Form E004 was authorised in Date Expense Incurred field
- enter appropriate details in the Justification free text box
- enter 1 in the number of days claimed and GBP - Pound Sterling as the receipt Currency
- enter the value of the EPTB amount authorised in the Receipt Amount
- check the details and if you are content that it is accurate and in accordance with extant policy
- click Next
- read and click the I accept the Terms & Conditions box
- click Submit
The claim will now be sent for checking by an Expense Authoriser before being approved for payment.
Payment and expenses Report Number.
- once the claim has been approved by an Expense Authoriser, the payment will be made in accordance with routine JPA Expense Claim timelines.
The payment progress can be viewed in JPA Expenses, Track Submitted Expense Reports
- you are required to provide your Unit HR Admin with the claim Report Number, once the claim has been approved and is ready for payment
