What you need to know
If you are leaving the Service you will need to administer your termination on JPA.
The below timeline is based on standard termination with a minimum 12 month notice period. However, Early Terminations and Service Terminations are typically processed in less than 12 months and therefore the timeline should be condensed to achieve all activities prior to termination.
What you need to do
Within 2 years of your termination you will:
- receive notification of termination date
- respond to the resettlement workflow notification in accordance with your resettlement
What you need to do
Within 12 months of your termination you will:
- receive confirmation of termination date
- confirm with Unit HR Admin whether any public debt is outstanding
- if public debt is outstanding arrange repayment option
- you are encouraged to repay public debt at a rate in excess of the standard monthly recovery rate and you are reminded that the regulations for Minimum Drawing Rate do not apply to final pay
- access online Service Leavers’ Guide (SLG) through Gov.UK website
- unit HR Admin will signpost SLG location
What you need to do
Within 9 months of your termination you will need to:
- confirm administrative activities required between 12-9 months of termination have been completed
- confirm with Unit HR Admin whether any public debt is outstanding
- if public debt is outstanding arrange repayment option. You are encouraged to repay public debt at a rate in excess of the standard monthly recovery rate and you are reminded that the regulations for Minimum Drawing Rate do not apply to final pay
- receive notification of non-reckonable service if applicable
- if Non-Reckonable service identified discuss options for an extension to your engagement with your chain of command
- agree last day in unit with Unit HR Admin
If you have served for more than 2 years or you are being medically discharged, submit an Armed Forces Pension Application. To do this you will need to:
- click Pension Application (PEN 1)under the JPA Self Service – Employee menu
- click Create a New Record
- report any errors in the pre-filled data as required and await its correction before proceeding
- complete the form
- click Next
- select your preferences for the Resettlement Commutation and/or Life Commutation
- click Next
- select your preference for reinvestment of pension lump sum
- click Next
- indicate whether you have any other pensions in payment, enter the details of the pensions, indicate whether you have enhanced or primary protection
- click Next
- amend your Bank Account Details as required
- click Next
The address recorded for your existing bank is likely to be that of the head office rather than your branch. There is no requirement for this to be amended.
All monies will be paid into the account used for your monthly pay unless you change the details on JPA. Where bank account allotments are in use, or more than one bank account is entered on JPA, you will need to ensure that priorities and payment instructions are correctly setup to receive payment as intended.
If your service is terminated from an overseas unit and you want to be paid to an overseas account, you must have CO’s approval, be emigrating to an overseas non EU country and accept liability for all bank charges and adverse currency conversion rates.
- read the Declaration, certify your understanding and click Submit
- click Yes
What you need to do
Within 6 months of your termination you will need to:
- confirm administrative activities required between 12-6 months of termination have been completed
- confirm with Unit HR Admin whether any public debt is outstanding
- if public debt is outstanding arrange repayment option. You are encouraged to repay public debt at a rate in excess of the standard monthly recovery rate and you are reminded that the regulations for Minimum Drawing Rate do not apply to final pay
- arrange a final medical
- arrange final dental inspection
- receive testimonial (not RN). If testimonial has not been received then request through Unit HR Admin staff
- agree terminal leave arrangements with Unit HR Admin
This will be recorded as Authorised Absence (AA) on JPA
- review draft Certificate of Service and ensure your JPA record is corrected by Unit HR Admin as required
What you need to do
Within 3 months of your termination you will need to:
- confirm administrative activities requiredbetween12-9 months of termination have been completed
- confirm with Unit HR Admin whether any public debt is outstanding
- if public debt is outstanding arrange repayment option. You are encouraged to repay public debt at a rate in excess of the standard monthly recovery rate and you are reminded that the regulations for Minimum Drawing Rate do not apply to final pay
- discuss options for submitting claims and repaying advances for legitimate expenses incurred at the end of your Service and post-discharge
- record post-discharge contact details under Permanent Home Address ensuring Unit HR Admin annotates it as the Primary Address
- make provision for your voluntary deductions to continue under private arrangements as required
- review splits of net pay, considering the effect on terminal benefit
- consider the option to elect to accept the new call-out liability under changes made to the Reserve Forces Act 1996 by the Defence Reform Act 2014 or remain under the existing liability, recording your election as required
