What you need to know
You may have to travel for work related purposes, whether it’s going to a new unit on a change of assignment, travelling to official meetings or courses, or even attending hospital appointments. Whatever the reason, Duty Travel ensures that all the costs are met by your Service and you won’t be out of pocket as a result. All Service Personnel are eligible when travelling for work purposes.
All forms of transport may be considered when you travel for work. These include air, rail, coach, a work provided vehicle, hire car or your own car.
The key thing to remember is that you must have authority to travel and you must use the most cost effective means possible. For example, it may be cheaper to fly somewhere and return the same day rather than take the train or drive and stay over.
It is important that you have read and understood JSP 752 Tri-Service Regulations for Expenses and Allowances (chapter 6, sections 7-10) before proceeding.
What you need to do
If you are travelling by air, rail, ferry, coach, Service vehicle or hire car, then this is arranged and pre-paid via a central system.
If you wish to use your own car then you can claim Motor Mileage Allowance, provided no military transport is available for your journey.
There are some additional travel costs you may have to pay yourself and claim back afterwards. For example, if you have to:
- take a bus, the underground or, if no public transport is available, a taxi for the last part of your journey if you’ve travelled by train or plane
- pay parking fees, road tolls or a congestion charge if you’ve travelled by car
- pay for fuel if you’ve used a hire car
- pay a regional airport tax if you’re travelling by air
If you have a Defence Gateway account you can submit expenses from your own personal device on the MyExpenses app (part of the My Series).
You can also submit your claim via JPA, please refer to the Submitting an iExpense page for guidance and instructions.
If you don’t have access to JPA, then you need complete JPA Form F016 and submit it to your Unit HR Admin selecting Expense Type XXX and XXX Type of Claim. (need this information)
