What you need to know
The personal worklist allows you to choose which notifications to display in the worklist and what information to display for those notifications. It is also possible to create personal worklist views through filtering. Alternatively, one-time searches can be performed to locate notifications to be viewed.
It is possible to save the search criteria as a personal worklist view to repeat the same search later. When viewing notifications from the personal worklist, it is possible to, reassign notifications to another user, and define vacation rules to handle notifications automatically in your absence.
What you need to do
If you need to view notifications within your Personal Worklist you will need to:
- log onto JPA to access Workflow Notification Search
- navigate to JPA Self Service Employee, Armed Forces > Workflow Notifications > Workflow Notification Search
- select the type of notification required from the View Pull-down menu
- select Go to specify which notifications to display in the Worklist
Types of notifications are as follows:
- all Notifications
- notifications from me
- open notifications
- to do notifications
Please note: It is also possible to create a personalized view to display notifications that match criteria specified. Please refer to View and Maintain Personal Worklist views.
The personal worklist shows the following information for each notification:
- from the role from which the notification was sent. This column is displayed when viewing notifications sent to the user
- type Workflow process i.e.HR or Appraisal Workflow for example
- subject a description of the notification
- sent date when the notification was delivered
- due date by which the notification should be completed
- status open, closed, or cancelled status of the notification. This column is displayed when viewing all notifications
Select the From, Type, Subject, Sent, Due, or Status column heading to sort the list by that column.
By default, the list is sorted by sent date from most recent to oldest, and then by subject in alphabetical order.
- to collectively reassign a group of notifications, select the notifications and then the Reassign button. For further information please click here.
- it is possible to navigate to the full details of any notification and act on the notification by clicking on the notification's Subject link or by selecting the notification and then choosing Open. For further information please click here.
- to define vacation rules, select the Vacation Rule link. For further information please refer to Vacation rules page.
